Office Manager

The company

CityTaps is a social start-up whose vision is running water in every urban home.

CityTaps has developed a micro-paiement service for water, CTSuite, that bridges the gap between water utilities and the urban poor. This service integrates mobile payment systems with the world's first smart and prepaid water meter.

CTSuite helps water utilities become financially independent and able to invest in infrastructure to bring at-home water service to even the poorest residents.

Subscribers use mobile money to prepay for running water with any mobile phone, at any time, for any amount.

Our projects leads us in Sub-Saharan Africa, South America and Asia.

The job

The tasks will be in particular the following:

Secretariat:

  • Various administrative tasks (telephone, mail, organisation of appointments and travel, preparation of meetings, etc.).
  • Management of company documents (HR, Quality, Contracts, Invoices, KBis, etc.).
  • Administration of the premises and interface with the building and RIE (Restaurant Inter-Entreprises) partners.

Assistance in the administrative management of Purchasing and Sales

  • Receipt of equipments
  • Acceptance of receipts
  • Reconciliation of orders / delivery notes.
  • Management of parcel shipments and international product shipments to customers
  • Management of letters of credit
  • Follow-up of supplier and customer invoices
  • Invoice entry and reconciliation with orders.
  • Bank reconciliation.
  • Justification of bank accounts (supplier invoice payments, deductions, calls for contributions, etc.).
  • Preparation of transfers for supplier payments.
  • Maintaining the cash flow statement (current / forecast). 
  • Interface with the Accounting Office (monthly meeting).
  • Participation in physical inventories.

Assistance in the administrative management of HR

  • On-boarding procedure for new employees
  • Absence monitoring (days off, sick leave, training, RTT)
  • Monitoring of hours and allocations by project (timesheets).
  • Follow-up of expense reports and receipts
  • Follow-up of medical examinations
  • Follow-up of the quarterly objective-setting process and evaluations
  • Preparation of monthly payroll variables (status changes, input/output, mutuals, etc.) in conjunction with the Accounting Office.
  • Preparation of transfers for employee payments.
  • Maintenance of the employee files.
  • Preparation of anti-corruption and anti-discrimination compliance training courses

Profile

Proof of successful experience in an equivalent position (minimum Bac+2 level), you will be able to work in the young and dynamic environment of a growing start-up. You must be flexible and adapt to priority changes . You also know how to manage several tasks in parallel and prioritize projects to meet deadlines.

You have a level in English & French that allows you to be autonomous both in writing and speaking. You are familiar with standard office automation tools (word processing, spreadsheet).

Basic accounting knowledge will be a real plus. You have a strong ability to adapt to new relationships that will allow you to quickly integrate into an entrepreneurial and energetic team.

ENVIRONMENT & WORKING CONDITIONS

The position is based in Montrouge (92, Paris area, France), under the responsibility of the President.
Full-time permanent position, available immediately. Compensation to be discussed according to profile.

CONTACT

Send CV and cover letter to: jobs+officemanager@citytaps.org.

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